What you need to know when addressing environmental contamination

IN THE PAST, I HAVE TALKED A LOT ABOUT WHAT LEADS TO THE DISCOVERY OF CONTAMINATION, AND WHAT TO DO IF, OR WHEN, YOU LEARN THAT CONTAMINATION HAS BEEN DISCOVERED AT YOUR SITE OR A PROPERTY. BUT WHAT I HAVEN’T DONE BEFORE, IS PRESENT A SYSTEMATIC PROCESS OF WHAT STEPS SHOULD BE UNDERTAKEN WHEN PERC CONTAMINATION IS FOUND. GETTING IT RIGHT IS IMPORTANT BECAUSE YOUR LEGAL SECURITY, YOUR MONEY, AND YOUR REPUTATION ARE ON THE LINE.

caution sign in pile of perc contaminated soil

BY: JEFF CARNAHAN

To start, I’ll walk through the three important areas to become familiar with when addressing environmental contamination. Also, if you’re interested in this topic area, check out our webinar with Cleaner and Launderer on “how to respond when you find perc contamination”.

UNDERSTANDING THE REGULATORY DEMANDS

If an environmental contamination problem has come to light and you’ve been notified, there are regulations, rules, and laws in effect that require you to respond. Congress passes the laws that govern the United States, but Congress has also authorized EPA and other federal agencies to help put those laws into effect by creating and enforcing regulations. The EPA, in turn, has given each state the authority to implement and enforce their regulations within their area of jurisdiction, so long as the state regulations are at least as stringent as the federal regulations. A similar process exists in Canada between the federal and provincial environmental regulating agencies.

When an environmental release of hazardous substances has occurred onto or beneath the ground surface, these regulations require that the parties that may have caused or contributed to that contamination are responsible for investigating the nature and extent of the release. There are many nuances involved in determining who may become considered a potential responsible party, and who may ultimately be required to clean up the contamination, as I’ve discussed in recent articles. This question of rightful responsibility, if potentially contested, really belongs in the realm of legal liabilities, and an attorney should be consulted. The process for complying with the regulatory agencies is a bit less complex, although there are many nuances and an experienced environmental consultant will be needed to interface with the agency on your behalf.

So, when you first learn that there has been a release of hazardous materials, such as chlorinated or petroleum dry cleaning solvents, the first thing you’ll need to do is quickly find a consultant or an environmental attorney to make sure that you follow the required process for your state. Commonly, there is a reporting process that must be followed, and there are well-defined timelines that must be met. Once the contamination has been reported to the agency, your case will receive a number, which will be used throughout your regulatory process. You may be given an option to enter a voluntary cleanup program, or you may be required to remain in an enforcement program. Those who take the option to perform investigation and cleanup in a voluntary program usually are allowed more freedom in process and timing and may be eligible for a greater degree of indemnification at the close of the process after cleanup is complete. Enforcement programs may take longer since the agency remains involved in every step, and approvals may take a while. There are other regulatory vehicles that may come into play, such as agreed orders or enforcement orders, when higher levels of assurance are needed by you as the responsible party or the agency.

Each agency has its own personality and may create its own frustrations for you. Bottom line, however, is that if an environmental release has been identified and you want to put it behind you, involvement of the regulatory agency will be necessary. The mission of environmental agencies is to protect human health and the environment. If you keep that in mind and let that be the basis for dealings with the agency, you may be able to have a better understanding of their actions. You may also need to remind certain people within the agency of the scope and limits of their own mission at times to keep them from overreaching their boundaries. That’s specifically what most environmental consultants are good at, so look to them to lead these conversations.

UNDERSTANDING THE LEGAL LIABILITIES

There are many legal issues that may arise soon after you discover environmental contamination, for which you may be responsible. The very first of which is, are you potentially responsible. Since this question is a matter of environmental laws, an environmental attorney should help you answer that. If you are a single owner who has operated at a site where nobody else has, then it may not really be an applicable question. However, if there have been multiple operators and landowners at the contaminated site and you are just one of them, there are some legal matters to address. That’s just the tip of the iceberg when it comes to involving an environmental attorney on your behalf.

The environmental rules and regulations are very closely linked with the law. Any time a matter of law is involved, so should an attorney. Your environmental consultant cannot and should not give advice related to the law. They can help you adhere to regulations, but not laws. As such, relying on your consultant to assist with regulations at a lower price, and have your attorney help with true legal matters at a typically higher price is the normal combination. Conversely, attorneys aren’t in the business of making scientific recommendations regarding the actual investigation and cleanup of the contamination, so that’s another reason why both environmental consultants and attorneys are needed.

It’s common for your environmental attorney to also assist you in understanding other aspects of legal liability outside of regulatory issues that you may have because of the contamination. For example, if the contamination at your site has crossed the property line, there may be trespass issues, and potentially human exposure liabilities to assess and attend to. By allowing your attorney to guide you during the investigation and cleanup process, you’ll have someone watching your back and making sure you don’t expose yourself to liabilities accidentally. You will want a specialized environmental attorney who has much experience with these types of matters. A general business practitioner is likely not experienced enough with these matters to give you sound advice.

UNDERSTANDING THE FINANCIAL BURDENS

The third component of getting started with handling your environmental contamination problem has to do with money. The investigation and cleanup process ranges from expensive to very expensive, so having a hard look at a financial strategy is of paramount importance. The legal advice and work costs money, the investigation and cleanup process itself costs money, the agency is likely to charge you fees for their oversight, and heaven forbid, there could even be penalties involved if you get behind the eight ball. The really bad news here is that lack of funding doesn’t constitute an avenue for forgiveness of a responsible party’s ownership of the liability to investigate and clean up the contamination. Given a demonstration of financial hardship to the agency, you could qualify for various forms of aid, however. Some agencies work with state-run financial entities that may be able to provide you with a low-interest loan, but that may not be a great alternative. The first action is to evaluate all your business assets to make sure that you aren’t leaving any stones unturned. Of course, look at your old commercial general liability (CGL) policies. If you know that you bought these policies but can’t find them, hire an insurance archeologist to help recreate your old insurance portfolio. If you are in a state with favorable case law, you could be covered for the investigation costs, cleanup costs, and your environmental attorney costs.

Work with your environmental consultant to determine the potential financial burden that you may be facing. They will be very cautious about giving you an estimate because until the investigation phase of the work has been completed it will be difficult to quantify a dollar amount. Therefore it’s important to have various options for funding readily available. Contamination can be very tricky, especially chlorinated solvent releases such as tetrachloroethylene (Perc), which tend to hide the true magnitude until a full evaluation has been conducted. The investigation process alone can cost a few hundred thousand dollars. Over my decades of environmental work, it’s common to see an average cost of over one million dollars for a drycleaner site where a release of Perc has occurred. Granted, I’ve seen regulatory closures attained for less than five hundred thousand dollars, but I’ve also seen drycleaner cleanups cost into the tens of millions of dollars. It just depends on how long ago the release happened, and how bad it was.

Hiring a consultant who has performed numerous drycleaner site cleanups is critical since they can help you understand the potential cost more than others. A good one should also be familiar with other potential funding resources that may be available to you. Everyone understands that small business, and even larger ones, may have a hard time with the financial burden of environmental investigation and cleanups. Don’t panic until you’ve explored all avenues.

These three areas – regulatory, legal and financial – are all important when you’re faced with environmental contamination. Whether you expected it or not, you could be on the hook for the cleanup. By following the advice given in this article, you’ll be well on your way to addressing environmental contamination responsibility with a sense of calm for your legal security, your financial plans and your reputation. Both your pocketbook and the future value of your property will thank you and you can rest assured that you took every step you could to get the best outcome possible.

Contact us today to address your environmental contamination.


As seen in Cleaner and Launderer

Headshot of Jeff CarnahanJeff Carnahan, President
Jeff Carnahan, LPG, has 20+ years of environmental consulting and remediation experience. His technical expertise focuses on the investigation and interpretation of subsurface releases of hazardous substances for the purpose of evaluating and controlling the risk and cost implications. He has been a partner of the drycleaning industry for the past decade, and is a frequent contributor to the national drycleaning publication Cleaner & Launderer. He is an industry leader in understanding that environmental risk includes not only cleanup costs, but also known and unknown third-party liability.

How drycleaners can maximize value in real estate transactions

ENVIRONMENTAL CONTAMINATION ISSUES CAN SERIOUSLY IMPACT COMMERCIAL PROPERTY AND BUSINESS DEALS. IN THIS BLOG, WE’LL EXPLAIN HOW TO GET THE MOST MONEY FOR YOUR REAL ESTATE OR BUSINESS TRANSACTION AND HOW TO PROTECT YOURSELF DURING THE PROCESS WITH ENVIRONMENTAL, FINANCIAL AND LEGAL COUNSEL. YOU’LL LEARN HOW TO MINIMIZE YOUR RISK BY PREPARING FOR UPCOMING REAL ESTATE TRANSACTIONS AND INCREASE VALUE WITH ALTERNATIVE FUNDING OPTIONS AND EXPERT RESOURCES.

Drycleaner sitting at table negotiating real estate transaction of property and business

As environmental consultants, we keep a close eye on commercial real estate trends, and we’ve recently seen indicators that the commercial real estate market is experiencing a recovery and transactions are on the rise in response to falling interest rates. We’ve also seen an increase in the buying and selling of businesses, as investors look for strategic opportunities to pick up a struggling business for cheap. 

WHAT DOES THIS CHANGE IN REAL ESTATE TRENDS MEAN FOR THE DRYCLEANING INDUSTRY?  

The current economic downturn and the associated market disruptions will be another catalyst of change for the drycleaning industry. Drycleaner owners need to consider if now is the right time to buy, sell or refinance their business or property. 

All three of these options will likely prompt environmental due diligence activities like Phase I and Phase II Environmental Site Assessments (ESAs) as businesses change hands, properties are sold, or banks re-evaluate loans. Environmental contamination problems could be identified during this process, so now’s a good time to evaluate your options, strategy and environmental preparedness.    

WHAT LEGAL LIABILITIES DO YOU NEED TO CONSIDER AS A BUYER OR SELLER? 

It’s important to consider the legal implications of these real estate transactions and the environmental due diligence through your strategy – so it may be wise to consult a real estate attorney to help navigate your deal. Simply taking advantage of the low-interest rates can trigger the need for more collateral to secure bank loans. A few examples for drycleaners include:    

  • Selling your business or merging with another drycleaner 
  • Refinancing your bank loan for a better interest rate 
  • Acquiring new machines or a vehicle 
  • Adding on a new addition or remodeling the business 
  • Buying a new location like a drop plant 

Any time a lending activity in the commercial sector involves the use of an owned property as collateral, there is going to be a reassessment of the property’s value, and that is going to include an evaluation of its environmental condition. Especially if it’s a property with a history of drycleaning operations. It’s an unfortunate truth that drycleaners typically will be required to do a phase II just because they are a drycleaner. Sometimes it’s inevitable and unavoidableespecially when you’re not in control of the due diligence like in the case of a neighbor or landlord selling or refinancing 

A lot of times people wait until after they are facing an environmental contamination issue head-on to look for funding options, maybe they are being sued or have received a letter from their regulatory agency, but either way, now they’re in a reactive position trying to find a way to pay for the hefty cost of cleanup. 

There are funding options available to drycleaners that include insurance options to buffer risks like historical commercial general liability (CGL) insurance policies or purchasing Pollution Legal Liability (PLL) insurance if you don’t already have it. You can add value by purchasing PLL policies, especially if you are unable to locate historic CGL policies or are interested in an extra layer of protection. Pollution policies can cover new conditions at a site from the inception of the policy and onward or for unknown pre-existing conditions. PLL policies focus on the costs and risks associated with potential contamination both on and off the property, as well as unanticipated contamination found during site cleanup and/or redevelopment. These policies can be used as a nice addition to your funding strategy to save deals and manage legal liability. 

HOW CAN  YOUR OLD COMMERCIAL GENERAL LIABILITY (CGL) INSURANCE POLICIES ADD VALUE TO YOUR DRYCLEANING BUSINESS? 

CGL insurance policies protect the policyholder from third party liability. For a drycleaner, historical CGL policies directly from the policyholder or from predecessors that pre-date any absolute pollution exclusions can be used to help pay for environmental investigation and cleanup costs. These policies should typically pay for the site investigation to determine the nature and extent of the contamination, legal defense fees, contamination remediation, locating any other responsible parties who should also be held liable for the contamination and interfacing with the regulatory agency on your behalf 

There are three different ways that CGL insurance policies can add value to your drycleaning business.  

1. Be proactive and pull together insurance information to create a safety net in case environmental issues are uncovered down the road.  

These policies can be worth millions of dollars. Add value to your business by giving yourself that cushion. If you’re prepared for the future, it’ll be less stress and less money out of pocket to formulate a strategy if you know what kind of coverage you have available to you. This first scenario is really the most ideal to pull together your policy information without a deadline – and if you’re unable to locate it yourself, you can hire an Insurance Archeologist to help you track it down.  

2. If you’re already in the environmental due diligence, it’s time to pull together a team of experts to formulate a strategy.  

When you’re unprepared, environmental contamination is going to be a disruption. It can cause a business or property owner substantial stress about how they are going to react to the news of contamination. But this stress can be avoided with the right team in place to help you weather this storm. Addressing the environmental contamination by cleaning it up will add value back to your property, so it’s a win-win situation. Plus, you’ll be off the hook with the regulatory agencies. 

3. If you’ve already spent money out of pocket for environmental investigation and cleanup costs, you may be able to recoup the money.   

You may not be able to recover all that has been spent but you’ll be able to put money back in your pocket. That is certainly more valuable than being out whatever was spent on cleanup efforts in the first place. 

As you can imagine, as we get further away from the 1985 Absolute Pollution Exclusion (APE) timeframe, the more difficult it can become to track down usable policies that can protect you from environmental liability. And this is exactly what insurance archeology is for, but the further you get from the APE, the more likely it is that the records have been destroyed and potential leads are diminished 

Now is a good time to look at pulling together your own policies, and if you find that you’re having difficulty locating policy information on your own, don’t give up. Consider hiring a professional insurance archeologist to be a part of your team.  

WHAT’S YOUR NEXT STEP? 

So, whether you’re the buyingselling, or refinancing a dry cleaning businesspulling together any applicable insurance policies to address any unwelcome environmental contamination can not only save a real estate transaction or lending deal, but it can add value to the property. For the seller it will show there is a funding source to address contaminationwhich would otherwise devalue the property. And for the buyerwho knows that the property’s environmental issues are being addressed now, so that if later down the road they want to sell, they have peace of mind that its free and clear of contamination. Call an environmental consultant who can coordinate your team to maximize your business value 

Watch to the webinar recording to hear what fellow drycleaners asked during the Q&A portion.

Special thanks to DLI and Rubin & Rudman for their partnership on this webinar. 

How to pinpoint when a Perc release occurred

THREE METHODS TO DETERMINING WHEN PERC WAS RELEASED AND IF THERE ARE OTHER RESPONSIBLE PARTIES TO SHARE IN THE LIABILITY

Drum spilling drycleaning chemical Perc onto pavement

BY: JEFF CARNAHAN

Let’s get technical. With the recent and anticipated increases in the number of drycleaner businesses and properties changing hands, we’re seeing an increase in environmental issues needing to be addressed. It’s rare for a single operator to have occupied a drycleaning business property through the years, especially as far back in time as the 60’s or 70’s. If environmental contamination is discovered at a property with a history of drycleaning operations, every one of the corporate entities that conducted business at that location is subject to claims of the release(s) that occurred during their time at the property.

WHO IS RESPONSIBLE FOR A PERC TEST, INVESTIGATION, AND CLEANUP?

Can Perc releases be accurately age dated? The answer isn’t a straightforward yes. It can be extremely difficult to tell exactly when an environmental release occurred, but there are scientific methods available to help bracket a range of dates when it was likely. There are three ways to pinpoint when a perc release has occurred. I’ll explain this by using tetrachloroethylene (PCE), also known as Perc, contamination in the groundwater as an example.

1. DETERMINING THE AGE OF THE PERC RELEASE

One way to determine the relative age of a release is by evaluating the breakdown products of Perc. The process goes like this: trichloroethene (TCE)  dichloroethane (DCE)  vinyl chloride (VC)—these are known as “daughter products”, which come from decaying Perc. Perc is considered a recalcitrant compound, meaning it is pervasive in the subsurface environment and doesn’t break down easily under natural conditions. When Perc is released into a typical groundwater environment, where an ample amount of oxygen is present, it generally breaks down very, very slowly, if at all. We have seen groundwater plumes of Perc that are over 50 years old that haven’t degraded at all. Significant natural breakdown of Perc only occurs in groundwater when there is very little oxygen, and the microorganisms that thrive in those anaerobic conditions are abundant. These are the factors that can equate to the degradation of Perc to TCE, DCE, and VC. The longer the plume has existed under these optimal conditions for breakdown, the more daughter products there are. The sequence can be illustrated by the following sequence based on relative proportions of these compounds:

Infographic depicting PCE daughter products released over time as a way to determine the age of a Perc release

As mentioned, using the ratio of breakdown products to Perc is not singularly a reliable method for estimating the age of the Perc release in groundwater where there is plenty of oxygen.

Learn more about what makes cleaning up Perc spills so expensive

2. DETERMINING HOW FAR THE PERC RELEASE HAS TRAVELED

Another approach is to determine the horizontal extent of the contaminated groundwater plume. In general, the groundwater velocity multiplied by the amount of time since the release occurred equals the distance traveled. Fundamentally, if you know the velocity of the groundwater and the distance the groundwater plume has traveled, you should be able to mathematically determine the amount of time that has passed since the release entered the groundwater. Clearly, it is much more complicated than that and it takes a seasoned hydrogeologist to perform those calculations. Often, a computer model of groundwater conditions needs to be created to account for the vast multitude of variables that come into play.

This graphic is an example of a drycleaner releasing Perc into groundwater in the subsurface.

 

3. DETERMINING WHO IS RESPONSIBLE FOR THE PERC RELEASE

The age dating approaches are useful if you are trying to determine when a release of Perc happened at a single property and get a feel for who was operating at that time. A more complicated scenario is when one is trying to determine the age of a Perc release when it has merged with another release from a different property. This is known as a comingled plume. In this scenario, scientists may rely on evaluating the presence of differing chemical isotopes within the Perc found in the distinct groundwater plumes. To understand this approach, the scientist must have information on the original product that the drycleaner used over specific time periods. Different manufacturers of Perc had unique product formulas from their competitors and recycled Perc would have a very different formula from virgin Perc. Under this set of facts, the isotopic analysis, or fingerprint of the product, can be useful.

Find out how environmental forensics can help determine who is liable for a contaminant release

In comingled plume studies, the isotopic fingerprint of each source is established using these methods. In theory, this is not too difficult and would require just a couple of samples in the source area and at the leading edge of the plume. However, in actuality age dating a plume is more complex. As mentioned above, a precondition is that we know the isotopic fingerprint of the Perc product that was used at a given time and location versus the isotopic fingerprint of the Perc product used at a different time and location. If one is trying to establish the age of a release at the same site, we need to know the date when the Perc products that were used switched from one to another.

FIND AN ENVIRONMENTAL CONSULTANT THAT UNDERSTANDS PERC

These three approaches help the investigation process move forward and allow drycleaners to pinpoint when a Perc release happened. As with many things in life, there’s ambiguity, especially to an untrained eye. This is why it’s so important to find an environmental consultant who understands the complexity that comes with environmental work at drycleaning businesses. They will be able to guide you through this investigation with clear goals knowing which challenges may arise and which challenges that can be avoided.

As always, we’re here to support our friends in the drycleaning community and want to see the best outcome for you no matter your situation.

Learn more about how we can assist you through the environmental investigation and cleanup process. Fill out our contact form.

 


As seen in Cleaner and Launderer

Headshot of Jeff CarnahanJeff Carnahan, President
Jeff Carnahan, LPG, has 20+ years of environmental consulting and remediation experience. His technical expertise focuses on the investigation and interpretation of subsurface releases of hazardous substances for the purpose of evaluating and controlling the risk and cost implications. He has been a partner of the drycleaning industry for the past decade, and is a frequent contributor to the national drycleaning publication Cleaner & Launderer. He is an industry leader in understanding that environmental risk includes not only cleanup costs, but also known and unknown third-party liability.

What Should I Do if an Environmental Investigation Has Been Requested?

BE PROACTIVE BY CONTACTING AN INSURANCE ARCHEOLOGIST AND AN ENVIRONMENTAL CONSULTANT

Drycleaner pulling demand letter from environmental agency out of mailbox

BY: DRU CARLISLE

We understand that most people are unhappy when environmental issues pop up. This can happen when a Phase I Environmental Site Assessment (ESA) has uncovered Recognized Environmental Conditions (RECs), you’ve received a demand letter from an environmental regulatory agency, or you’re aware that you most likely have contamination. Back in the day, many industrial solvents and chemicals used in operations like dry cleaning and manufacturing were not known to be hazardous, so regulations were different than they are today. Even newer industrial operations can have minor hazardous leaks and spills causing environmental impacts that will need to be addressed when they are discovered. Depending on the past business operations at certain properties, sometimes environmental issues are inevitable. Fortunately, there are steps you can take to protect yourself and potentially minimize your out of pocket expenses.

In this blog, we’ll dive into effective strategies to address environmental issues.

BE PROACTIVE WITH INSURANCE ARCHEOLOGY

It’s never too early to prepare for the potential challenges associated with environmental issues; whether it’s finding funds to cover the expenses through insurance archeology or finding the right partner to lean on for support. This is why it’s important for drycleaners, industrial launderers and textiles, and manufacturers to be proactive and assemble their available resources before an environmental issue is discovered.

LOCATE YOUR OLD POLICY INFORMATION AND BUSINESS RECORDS

Business owners that search for their old comprehensive general liability (CGL) insurance policies before an environmental investigation begins will have an important step taken care of because these policies can be used to help pay for resolving environmental liabilities.

Historical CGL policies, once located and leveraged, typically cover the costs of your legal defense and will pay on your behalf of damages if you are found liable—up to the limits of your policy. Historical CGL policies are valuable assets that may be worth millions of dollars and depending on your situation and the state in which you conduct business, the out-of-pocket environmental cleanup costs may be minimal.

Infographic illustrating the what commercial general liability policies can be used to pay for, such as environmental and defense costs.
Once triggered historical commercial general liability (CGL) policies can be used to recoup or pay for 1) site investigation, 2) remediation/cleanup, 3) interim remedial measures, 4) building a legal case, 5) responsible party search, 6) interfacing with agencies, 7) defense against legal claims, and 8) legal fees. Additionally, CGL policies can be used to recoup costs already spent. To learn more about CGL policies, visit How Does It Work? CGL Policies and Insurance Archeology.

If locating your old policy information and business records proves to be too difficult to do on your own, you can bring in an experienced insurance archeologist to help find your old policy information, put together a corporate history and coverage chart for your company and property.  Insurance Archeologists utilize a number of methods for tracking down evidence of policies, whether your own, or past owners or operators.

Learn more about our insurance archeology services 

TAKE CHARGE OF YOUR ENVIRONMENTAL INVESTIGATION WITH AN ENVIRONMENTAL CONSULTANT

Since contamination devalues a business and a cleanup can take some time to do, it’s smart to act sooner than later, like when you’re ready to sell or pass on your business to the next generation. And now that you know how to find your old policy information and business records, it’s time to start strategizing with environmental experts to prepare for an environmental investigation.

DETERMINE THE RIGHT CONSULTANT FOR YOUR ENVIRONMENTAL STRATEGY

Experience matters and choosing an environmental expert with the right background and knowledge to guide you as you prepare your environmental strategy is crucial. Find environmental experts with significant experience in your industry. For example, drycleaners and industrial launders and textiles should look for experts with proven chlorinated solvent experience while manufacturers should look for experts with proven polychlorinated biphenyl (PCB) or hexavalent chromium experience.

The strategy may include an environmental investigation, a vapor intrusion assessment or maybe even an environmental remediation if contamination is found. It’s hard to know exactly what to expect when the process starts but having an experienced environmental consultant with expertise in your industry can make a big difference. They’ll have a better sense of what to expect at your business and will be there to help you navigate the decisions you’ll need to make to move forward with your environmental strategy.

While cleanup strategies are personal for each business, the overall steps are similar. A smart strategy begins with 1) finding what coverage is available, 2) determining the extent of contamination, and 3) implementing a site-specific cleanup plan.

The three steps to environmental cleanup including insurance archeology, environmental investigation, and environmental remediation
These are the steps to a smart environmental cleanup strategy. Read more about addressing environmental contamination.

There’s no need to face environmental liabilities or demand letters on your own. Business owners can take proactive steps to get in the driver’s seat and protect their assets with the support of insurance archeologists and environmental consultants. We strongly believe there shouldn’t be a financial barrier to performing meaningful environmental restoration work and that insurance policy coverage for environmental liabilities should be honored by the carriers.

Do you have questions about environmental investigations? Contact us today.

 


 

Headshot of Director of Accounts, Dru Shields

Dru Carlisle, Director of Drycleaner Accounts
For over 10 years, Dru has helped numerous business and property owners facing regulatory action, navigate and manage their environmental liability. Dru has vast experience in assisting dry cleaners in securing funding for their environmental cleanups through historical insurance policies. Dru is a member of numerous drycleaning associations in addition to serving on the Midwest Drycleaning and Laundry Institute (MWDLI) advisory council and on the Drycleaning & Laundry Institute Board (DLI) as an Allied Trade District Committee Member.

 

Setting Your Environmental Investigation and Remediation Priorities

EVERYONE IS MAKING TOUGH DECISIONS RIGHT NOW ABOUT WHAT TO SPEND MONEY ON, AND WHAT CAN WAIT. IN THIS ARTICLE, I’LL WALK YOU THROUGH WHAT CAN WAIT AND WHAT CANNOT WAIT EVEN IN OUR CURRENT COVID-19 BUSINESS ENVIRONMENT.   

A red paper air plane moving forward with a new strategy away from a group of white paper air planes

BY: JEFF CARNAHAN 

The EPA and many State environmental agencies have issued statements providing loose guidance related to the potential availability of some slack in regulations due to COVID-19  and the financial stress that it has put on many responsible parties who are in a cleanup program. If you are in a position where there is a known release of hazardous substances from your operations or previous operations at your site, there are decisions that need to be made about whether or not to proceed with various aspects of the environmental investigation and cleanup process. Some things can wait, and some just cannot  

 ENVIRONMENTAL CONTAMINATION ISSUES THAT CANNOT WAIT 

There is an adage that says, “Do whatever you want, so long as it doesn’t hurt anyone. With environmental contamination issues, there is often the possibility that others could be put in harm’s way from exposure to hazardous substances. The work related to investigating and eliminating a direct exposure to contamination should be top priorities, and it really can’t be put on hold. Here are three scenarios where environmental cleanup shouldn’t wait: 

1. VAPOR INTRUSION ASSESSMENT

At sites where a subsurface release of volatile organic compounds (VOCs) such as PCE, TCE, or Benzene has occurred, the potential for vapor intrusion most likely exists at nearby buildings. If there are residences, daycare facilities, schools, or medical care facilities close by, that threat carries an even higher urgency. Whereas many investigations that include soil or groundwater sampling are measuring a potential exposure, vapor intrusion assessments measure actual exposure situations. If vapor intrusion is actually occurring at a building, the occupants are breathing the contamination directly. The VOCs mentioned above are all carcinogenic to some degree and are highly regulated. Exposure scenarios where their levels are identified at concentrations higher than risk-based screening levels are strictly enforced by regulatory agencies. If you are the responsible party for a release of VOCs and the vapor intrusion exposure pathway hasn’t been ruled out, appropriate sampling of the inhalation exposure pathway at nearby structures should not be delayedIf it is confirmed that levels of VOCs in the indoor air at sampled buildings are higher than the regulated levels, immediate actions to protect the occupants, such as the installation of a sub-slab depressurization system, will also be required.  

2. GROUNDWATER SAMPLING IN DRINKING WATER WELL PROTECTION AREAS

It is not uncommon for releases of contamination to migrate into the groundwater, and then become mobile and transport downgradient. Since groundwater is a valuable drinking water resource in many areas, the potential exists for contamination to make its way into potable water supply wells. Like vapor intrusion assessments, the sampling of groundwater for the presence of contamination within a well-head protection area is an assessment of a direct exposure for those who may drink that water. This type of exposure scenario, if likely or probable, is one where there should not be delay in making a determination if your release is impacting others. The timing is unfortunate, but sampling of the ingestion exposure pathway in this situation will be strictly mandated by regulatory agencies.  

3. SURFACE SOIL SAMPLING WITHIN INHABITED AREAS

One factor that allows subsurface soil sampling at contamination sites to proceed at a calculated pace is that many times the impacts are well below the ground surface. When this is the situation, the likelihood of people coming into contact with the hazardous substance is pretty low and may be limited to construction workers who may be digging in the area. When contamination appears to be present at the ground surface in a location that is frequented by people, especially children, the potential for direct contact with that soil is much higher. While this threat is less common than vapor intrusion or groundwater ingestion exposure, if your site fits into this scenario, be prepared for the regulators to demand that investigation and exposure mitigation measures be carried out, with little to no leniency.  

ENVIRONMENTAL CONTAMINATION ISSUES THAT CAN WAIT 

If you’ve already advanced your site investigation and/or remediation process past the point where you know whether there is a threat of an ongoing exposure, you can probably get some concurrence from the regulators to slow things down a bit. Here are two scenarios where environmental work could be postponed: 

1. POST-REMEDIAL ACTION MONITORING

Typically, after a cleanup action has been implemented, say a source area soil excavation or a groundwater cleanup, there is a period of time during which routine quarterly, semi-annual or annual groundwater monitoring is required to demonstrate that the project was successful. Sometimes the cleanup mark can be missed, and it isn’t known until post-remedial monitoring shows a rebound in contaminant concentrations. Although any delay in the performance of this monitoring has the effect of prolonging the amount of time until you get your regulatory closure, if it is necessary to route the funding to other, more critical business efforts, it is likely that you can get the relief you need. 

2. CLEANUP ACTIVITY IF ONLY YOUR PROPERTY IS IMPACTED

If you are involved in an environmental investigation and cleanup, and you have already shown through sampling that the extent of contamination doesn’t extend beyond your own property boundaries, it is also likely that you can put off cleanup for a period of time. Of course, if conditions were to arise in the meantime that involve the potential sale or refinancing of your property, the issue would once again be at the forefront and most likely the work would need to move forward to complete the deal.   

When economic conditions turn sour, as they are now, business leaders look to save cash on things that don’t absolutely need to happen right now. There are some situations, as we’ve discussed, where environmental projects may be delayed for a period of time to help out. Keep in mind, however, that as long as there is an environmental condition at your property that has not been closed through a regulatory program, your business and your property will never have its full value. Perhaps now is the time to seize the day and protect your assets’ value If this is your goal, it makes sense to keep the project moving.  

Contact us today to review your environmental investigation and remediation priorities. 

_____________________________________________________________________________ 

As seen in Cleaner and Launderer  

Jeff Carnahan, President
Jeff Carnahan, LPG, has 20+ years of environmental consulting and remediation experience. His technical expertise focuses on the investigation and interpretation of subsurface releases of hazardous substances for the purpose of evaluating and controlling the risk and cost implications. He has been a partner of the drycleaning industry for the past decade, and is a frequent contributor to the national drycleaning publication Cleaner & Launderer. He is an industry leader in understanding that environmental risk includes not only cleanup costs, but also known and unknown third-party liability.  

Six reasons why you may need to prepare for an environmental investigation soon

WITH ALL THE LATEST BUSINESS CHALLENGES RELATED TO COVID-19 AND THE RESULTING ECONOMIC DOWNTURN, THE LAST THING ANYONE NEEDS IS TO BE SURPRISED BY AN ENVIRONMENTAL CONTAMINATION ISSUE. 

drycleaner with mask handing clean clothes to customer

It is the rare business owner or executive these days who feels in control of what’s happening to their revenues and bottom line, myself included. This month, I want to revisit a topic that is vital to understanding how and when an environmental investigation gets triggered. With this information, I want you to feel more in control of your situation as you think through the potential paths your business may be headed down, whether that be in the near future or further down the road. As we talk with more and more cleaners looking to renegotiate their leases, sell their properties for liquid assets, consolidate or sell their businesses, or even buy businesses to expand their footprint, specific environmental considerations need to be understood. In any of these scenarios, an assessment of environmental conditions will be necessary. Be prepared, so that you’re not surprised by expensive environmental contamination.

SO, WHAT SCENARIOS TRIGGER AN ENVIRONMENTAL INVESTIGATION?

1. YOU’RE SELLING YOUR BUSINESS OR PROPERTY
If you want or need to sell your business or property, the potential buyer and/or their financial lending institution will be keen to verify that the asset they are purchasing doesn’t have any unknown detractors from its true value. Due diligence is required during business and property transactions to determine if the operating business and/or property carries any potential environmental liability including hazardous waste contamination, lack of permits, permit violations, and compliance deficiencies. Understanding these conditions allows the buyer to evaluate potential limitations, liabilities, and risks associated with the property. Due Diligence will start with a Phase I Environmental Site Assessment (ESA) to identify if there’s any likelihood of contamination. More often than not, due diligence at a drycleaner is going to uncover environmental problems. In fact, the ASTM standard for performing Phase I ESAs requires a Phase II ESA if former operations at the site included drycleaning.  A Phase II ESA includes collecting samples of soil, groundwater or building materials to analyze for various contaminants, primarily solvents in this situation.

2. YOU’RE REFINANCING YOUR PROPERTY
There are numerous stimulus sources available and more are on the horizon for small businesses due to the COVID-19 crisis where collateral is not needed, but if you’re going to be refinancing a loan where your property has been used as collateral, your bank is going to require a new Phase I ESA. Again, for most drycleaner sites where solvent use has been ongoing for a number of years since the original loan was closed, a Phase II ESA will be required before the refinance is approved.

3. YOU’RE RETIRING WITH PLANS TO HAND OFF YOUR BUSINESS TO YOUR CHILDREN OR GRANDCHILDREN
While the current situation could result in the delay of many retirement plans for industry veterans, if may also accelerate others. If you want to retire and hand off your business to your children or grandchildren, you’ll want to make sure they are protected from liability that could hamper their efforts of maintaining or growing the business you built. As there may be a high probability that contamination is lurking beneath your building due to decades of drycleaning operations, you’ll want to conduct the needed investigation and regulatory closure process to get the issue buttoned up before you make the transfer of ownership.

4. YOUR NEIGHBOR OR LANDLORD IS SELLING OR REFINANCING THEIR PROPERTY, WHICH REQUIRES AN ENVIRONMENTAL INVESTIGATION
This scenario is the one you have the least amount of control over. If your neighbor is selling or refinancing their property, they’ll be conducting the same real estate due diligence process that you would be doing if you were the one involved in a sale. Their environmental investigation may uncover an environmental release that may lead to you. They’ll notify the regulatory agency of the issue, and that will lead to a demand for you to conduct your own environmental investigation and cleanup process.

5. YOU’RE RENEGOTIATING YOUR LEASE
When renegotiating or terminating your lease, your landlord may decide that he would like a baseline of any potential environmental impacts on the site. Alternatively, a new tenant, especially a cleaner, may want to ensure that they are not held liable for any impacts on the site should they be found later. In both cases, there is a likelihood that either may decide to perform environmental due diligence. As is the same with the previous scenarios, if contamination is found, that information might be submitted to the state regulatory agency, and further investigation and likely some form of remediation will be required.

6. YOU WANT TO BUY A PROPERTY OR ANOTHER DRYCLEANING BUSINESS
Just as some businesses will become casualties of the COVID-19 crisis and the economic downturn, others who have larger market shares or deeper pockets to weather the storm will turn to acquisitions to help further strengthen their position. If you want to buy a property, which used to house, or currently houses a drycleaner or any other commercial operation, you’re going to want to conduct the necessary due diligence to protect yourself from taking on another’s liability during the process.

Once environmental contamination comes to light as a result of an investigation performed under one of the scenarios above, a regulatory closure will be necessary for the deal to go through. If the contamination was discovered under the neighbor scenario (number 4), then you won’t have any other option.

As you continue to strategize about the best way to navigate these dangerous economic waters for the health of your business, don’t forget to scan the horizon for obstacles like environmental liability. If you know where they are and have a plan to deal with them, they are less likely to sink you unexpectedly. Safe voyages, friends.

Learn how to use your old insurance policies to offset environmental investigation and remediation costs, contact us today.

As seen in Cleaner & Launderer 

Insurance archeology to the rescue: As seen in Fabricare Canada

Picture of open issue and front cover of Fabricare Canada

Jeff Carnahan talks about the value of a proactive insurance archeology strategy for drycleaners and how it can save drycleaners’ money in the cover story of Fabricare Canada’s April 2020 Environmental issue. In the article, Jeff discusses:

  1. The common misconception about Commercial General Liability (CGL) policies 
  2. The 3-step process of addressing environmental challenges before they break the bank
  3. The importance of assembling an experienced team of insurance archeologists and environmental attorneys 
  4. And the next steps drycleaners should take when looking for old insurance policies

Read Fabricare Canada’s “Document Archeology to the Rescue”. 

How The US EPA and State Regulators are Responding to COVID-19


Published: April 13, 2020. Last Updated: May 6, 2020

On March 26th, 2020, the United States Environmental Protection Agency (EPA) released a memo outlining enforcement guidance in response to the COVID-19 pandemic.

In the guidance, the EPA temporarily relaxed their enforcement on noncompliance retroactively beginning on March 13, 2020 citing the need for this in the wake of work shortages, and travel and social distancing guidelines recommended by the Centers for Disease Control and Prevention (CDC).

Read the full memo: COVID-19 Implications for EPA’s Enforcement and Compliance Assurance Program

While this guidance grants flexibility to companies and their emissions and pollution source reduction at this time, it does not serve as a structure for unfettered noncompliance, and reiterates the importance for those polluters to:

  1. Act responsibly
  2. Identify the specific nature and dates of the noncompliance
  3. Identify how COVID-19 was the cause of the noncompliance
  4. Return to compliance as soon as possible

HOW THIS TEMPORARY GUIDANCE MIGHT IMPACT YOUR BUSINESS
Each business will need to check with their state’s regulatory agency to figure out how it’ll be regulated at this time. Given the rapidly changing environment, states are taking different response approaches to the pandemic. Below are the current guidances from all 50 states.

OVERVIEW MAP OF STATES AND THEIR RESPONSES TO COVID-19

This map illustrates each state’s response to COVID-19. 

ALABAMA
Environmental Enforcement Status:
No change in enforcement
The Alabama Department of Environmental Management (ADEM) has not indicated any changes to their enforcement policies in the wake of COVID-19.

ALASKA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Alaska Department of Environmental Conservation (ADEC) is following the EPA’s guidance until at least June and is asking regulated entities to self-report violations during the COVID-19 pandemic.

ARIZONA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Arizona Department of Environmental Quality (ADEQ) announced that it is aligning with the EPA’s memo, but will be issuing individual guidance to continue facility inspections and permit issuing.

ARKANSAS
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Arkansas Department of Energy and Environment’s Division of Environmental Quality (DEQ) released a similar memo to the EPA’s. Their guidance is retroactive to March 17, 2020.

CALIFORNIA
Environmental Enforcement Status:
No change in enforcement
The California Environmental Protection Agency (CalEPA) released a statement that says their enforcement authority remains intact in spite of the EPA memo. CalEPA leadership said to Bloomberg Law, “CalEPA expects compliance with environmental obligations, especially where failure to follow the law creates an imminent threat or risk to public health.”

COLORADO
Environmental Enforcement Status:
No change in enforcement
The Colorado Department of Public Health and Environment (CDPHE) does not appear to have a stated position on the EPA’s COVID-19 guidance. Their personnel are working remotely at this time, and appear to be conducting normal enforcement activity.

CONNECTICUT
Environmental Enforcement Status:
No change in enforcement
The Connecticut Department of Energy and Environmental Protection has a comprehensive COVID-19 response page on their website. They say they are “striving to continue to carry out (their) mission and provide services while keeping both the public and (their) workforce safe.”

DELAWARE
Environmental Enforcement Status:
No change in enforcement
The Delaware Department of Natural Resources and Environmental Control (DNREC) does not appear to have any direct response to the EPA’s guidance. All events have been canceled through May 15, 2020. Their offices remain open, but with limited services, and they are urging all applications to be submitted electronically.

FLORIDA
Environmental Enforcement Status:
No change in enforcement
The Florida Department of Environmental Protection (DEP) has not made a public announcement about adhering to the EPA’s COVID-19 guidance. DEP has expanded its telework opportunities for certain employees, and appears to be conducting regular business.

GEORGIA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Georgia Environmental Protection Division (GEPD) is working remotely. According to this March 31, 2020 memo, they are adhering to US EPA guidance in regards to environmental noncompliance.

HAWAII
Environmental Enforcement Status:
No change in enforcement
Hawaii’s Office of Environmental Control (OEC) has not announced any changes to its normal enforcement duties.

IDAHO
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Idaho Department of Environmental Quality (DEQ) is limiting routine activities to ensure they are not putting their employees, the public, or the regulated community at risk. However, they say they are making every effort to avoid unnecessarily disrupting regulated facilities while they respond to COVID-19.

ILLINOIS
Environmental Enforcement Status:
No change in enforcement
The Illinois Environmental Protection Agency (IEPA) has only shut down their vehicle emissions testing program in response to the COVID-19 Pandemic. They are conducting normal business otherwise.

INDIANA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Indiana Department of Environmental Management (IDEM) is following the EPA guidance on noncompliance. However, IDEM personnel are working remotely, and conducting normal business.

IOWA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Iowa Department of Natural Resources (IDNR) appears to be following the EPA guidance on noncompliance. They say they are issuing this protocol in an effort to balance the need to protect the state’s natural resources against the need to protect people from infection.

KANSAS
Environmental Enforcement Status:
No change in enforcement
The Kansas Department of Health and Environment hasn’t made any public changes to their normal enforcement obligations.

KENTUCKY
Environmental Enforcement Status:
No change in enforcement
The Kentucky Energy and Environment Cabinet hasn’t made any public changes to their normal enforcement obligations.

LOUISIANA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Louisiana Department of Environmental Quality (LDEQ) has not directly responded to the EPA’s noncompliance guidance, but they are offering some deadline relief to property owners and operators who feel like they can’t uphold their compliance obligations at this time.

MAINE
Environmental Enforcement Status: No change in enforcement
The Maine Department of Environmental Protection (DEP) is maintaining its environmental enforcement obligations. “Protecting public health is the Department’s highest priority, and it is critical that members of the regulated community ensure their air emissions do not exacerbate the public health crisis.”

MARYLAND
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Maryland Department of Environment (MDE) has not announced an official response to the EPA’s COVID-19 noncompliance guidance. The Governor has extended the expiration window for state-issued licenses and permits 30 days following the end of the Emergency Declaration.

MASSACHUSETTS
Environmental Enforcement Status:
No change in enforcement
The Massachusetts Department of Environmental Protection (MassDEP) is working remotely. They direct people to contact their office about any environmental issues. They have not given any response to the EPA guidance.

MICHIGAN
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Michigan Department of Environment, Great Lakes, and Energy (EGLE) is maintaining their normal environmental regulatory obligations. However, regulated entities who feel like they cannot fulfill their legal obligations can submit requests for regulatory flexibility to this dedicated inbox.

MINNESOTA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Minnesota Pollution Control Agency (MPCA) is maintaining their normal environmental regulatory obligations. However, regulated entities who feel they cannot fulfill their legal obligations can submit requests for regulatory flexibility to this dedicated inbox.

MISSISSIPPI
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Mississippi Department of Environmental Quality (MDEP) has closed all of their offices, and is following the EPA’s guidance for regulatory noncompliance.

MISSOURI
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Missouri Department of Natural Resources (MDNR) is maintaining their normal environmental regulatory obligations. However, regulated entities who feel they cannot fulfill their legal obligations can submit requests for regulatory flexibility to this dedicated inbox.

MONTANA
Environmental Enforcement Status:
No change in enforcement
The Montana Department of Environmental Quality (DEP) has not issued a formal policy on compliance enforcement, and has not responded to EPA’s COVID-19 policy.

NEBRASKA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Nebraska Department of Environment and Energy (NDEE) in a March 27th message states they will, “provide as much flexibility and assistance as lawfully possible in these difficult times.”

NEVADA
Environmental Enforcement Status:
No change in enforcement
The Nevada Department of Conservation and Natural Resources (NDCNR) does not appear to be following the guidance issued by the EPA.

NEW HAMPSHIRE
Environmental Enforcement Status:
No change in enforcement
The New Hampshire Department of Environmental Services (NHDES) has shut down their offices to the public, but appear to be conducting business as usual.

NEW JERSEY
Environmental Enforcement Status:
No change in enforcement
The New Jersey Department of Environmental Protection (NJDEP) is working remotely, but appears to be keeping up with all of their enforcement obligations. They don’t appear to be following the EPA guidance.

Update from May 6, 2020: Governor Murphy signed Executive Order No. 136 tolling several timeframes administered by DEP, as well as extending certain filing deadlines. Beginning on March 9, 2020, all timeframes governing public notice, review, or final action on applications for, or renewals of permits, registrations, plans, petitions, licenses, rates, and other approvals under the following statutes administered by DEP are tolled beginning on March 9, 2020:

  • N.J.S.A. 13:1D-32 (Construction Permits),
  • N.J.S.A. 13:19-8 (Coastal Area Facility Review Act Permits),
  • N.J.S.A. 48:3-7 (Utility Property Transactions), and
  • N.J.S.A. 58:16A-67 (Stream Cleaning Permit).

NEW MEXICO
Environmental Enforcement Status:
No change in enforcement
The New Mexico Environment Department does not appear to be following the EPA guidance, and is conducting their normal regulatory business.

NEW YORK
Environmental Enforcement Status:
No change in enforcement
The New York Department of Environmental Conservation (NYDEC) working remotely. Conservation police officers are still working in the field. No confirmation of adherence to US EPA guidance.

NORTH CAROLINA
Environmental Enforcement Status:
No change in enforcement
The North Carolina Department of Environmental Quality (NCDEQ) states in a press release that they, “will work with regulated entities to ensure they remain in compliance and in instances of non-compliance, pursue enforcement actions on a case-by-case basis.”

NORTH DAKOTA
Environmental Enforcement Status:
No change in enforcement
The North Dakota Department of Environmental Quality (NDDEQ) does not appear to be following the EPA guidance, and is conducting their normal regulatory business.

OHIO
Environmental Enforcement Status:
No change in enforcement
The Ohio Environmental Protection Agency (OEPA) is maintaining their normal environmental regulatory obligations. However, regulated entities who feel they cannot fulfill their legal obligations can fill out a flexibility request form.

OKLAHOMA
Environmental Enforcement Status:
No change in enforcement
The Oklahoma Department of Environmental Quality (DEQ) appears to be following normal protocol outside of closing their buildings to the public. Although they say they’ll be “flexible as needed” they do not specify adherence to the EPA guidance.

OREGON
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
All applicable Oregon Department of Environmental Quality (DEQ) requirements remain in effect. However, it will exercise reasonable enforcement discretion within its authority when deciding whether to pursue potential violations caused by pandemic-related disruptions.

PENNSYLVANIA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Pennsylvania Department of Environmental Protection (PADEP) temporarily suspended regulatory requirements and permit conditions “where strict compliance will prevent, hinder or delay necessary action in coping with the COVID-19 emergency.”

RHODE ISLAND
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
Requests to the Rhode Island Department of Environmental Management (RIDEM) for regulatory relief will be considered on a case-by-case basis.

SOUTH CAROLINA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The South Carolina Department of Health and Environmental Control (DHEC)  says “regulated entities should remain diligent in taking safe best efforts to maintain compliance. However, in the event that non-compliance is unavoidable directly due to impact from COVID-19 and/or related legal restrictions (federal/state/local declarations or orders), we are prepared to address such issues.

SOUTH DAKOTA
Environmental Enforcement Status:
No change in enforcement
The South Dakota Department of Environment and Natural Resources appears to be doing normal business at this time. They have a comprehensive FAQ page for Water Quality regulation during COVID-19 social distancing.

TENNESSEE
Environmental Enforcement Status:
No change in enforcement
The Tennessee Department of Environment and Conservation is conducting normal business at this time. They have a dedicated webpage for their COVID-19 response, which includes their contingency plan for compliance activities that will be “undertaken remotely so those important activities continue to occur during this period.”

TEXAS
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
Although not explicitly stated, the Texas Commission on Environmental Quality seems to be following the lead of the US EPA. They have notified regulated entities that they will exercise enforcement discretion for events of noncompliance that are unavoidable due to impact from COVID-19.

They have also issued a policy that will extend the deadlines for the following reports:

  • Point source emissions inventories;
  • Stormwater general permit reports; and
  • Mass Emissions Cap and Trade (MECT) and Highly Reactive Volatile Organic Compound Emissions Cap and Trade (HECT) annual compliance reports.

UTAH
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Utah Department of Environmental Quality (Utah DEQ) stated that they will adhere to the EPA’s COVID-19 policy and “will work with regulated communities on a case-by-case basis to determine reasonable exemptions to environmental rules.”

VERMONT
Environmental Enforcement Status:
No change in enforcement
The Vermont Department of Environmental Conservation (VDEC) appears to be operating normally as they work remotely.

VIRGINIA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
Despite a strongly worded response to the EPA’s guidance, the Virginia Department of Environmental Quality (VDEQ) are considering noncompliance issues on a “case-by-case basis, but by no means does this crisis equal a free pass for the regulated community.”

WASHINGTON
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The Washington Department of Ecology has stated that they will “exercise reasonable discretion… when deciding whether to pursue potential violations that may be linked to the current COVID-19 pandemic”

WEST VIRGINIA
Environmental Enforcement Status:
Following EPA guidance/Exercising flexibility
The West Virginia Department of Environmental Protection (WVDEP) has stated that all rules, regulations and permitting requirements under their jurisdiction will remain in full effect. However, if the permittee finds certain compliance requirements “not reasonably practicable” under the current circumstances, they should contact the agency.

WISCONSIN
Environmental Enforcement Status:
No change in enforcement
The Wisconsin Department of Natural Resources (WDNR) has a portion of personnel working remotely. All public events have been postponed until Friday, April 24th. They appear to be operating normal compliance enforcement.

WYOMING
Environmental Enforcement Status:
No change in enforcement
The Wyoming Department of Environmental Quality (DEQ) has made electronic document submittal available to the regulated community. They appear to be operating under normal discretion.

CANADA
Environmental Enforcement Status:
No national change in enforcement
Canadian environmental regulators have not made nationwide changes to their enforcement, but like the US, individual provinces have released adjusted discretion guidances. On April 2nd, Alberta issued a stay of all enforcement activities except drinking-water facilities. Ontario followed shortly after with their own stay of enforcement.

If you are a member of the regulated community, we know that right now you are focused on maintaining the health of your employees, business, and customers rather than on the environmental investigation or remediation that you might be dealing with. If there is anything that we can do to assist you with pending technical demands during the COVID-19 crisis, please let us know what you need.

We’re here to provide advice as environmental experts and access to our extensive network of legal, technical, and regulatory experts to help guide you through these matters while your focus is elsewhere.

Contact us if you need any advice on how to respond to these new policies.

Reflections on the 2008 Recession

WHAT WE SAW IN 2008 AND AFTER AS AN ENVIRONMENTAL CONSULTING FIRM

BY: JEFF CARNAHAN

As I write this latest installment of The Environmental Corner in mid-March, we are all watching and participating in some pretty turbulent times related to COVID-19. Outside of the fears related to our personal health and our loved ones, the specter of looming economic instability over the coming months has added insult to injury. As I read the comments in the Cleaner & Launderer Community on Facebook, I see many owners and operators of drycleaning businesses concerned about reductions in customers, forced closures and the overall public response to a perceived inevitable recession. Like many of you, I’m concerned about an economic downturn; but also, like many of you, I remember what we went through back in 2008. Our team saw first-hand how a major recession impacted the environmental cleanup process, our clients, and ultimately our own business. This month, I want to share my reflections on what those economic impacts looked like. It’s not peaches and cream, but there is a glimmer of hope. 

The Great Recession of 2008, or the “Sub-Prime Mortgage Crisis”, began completely differently than this new financial crisis, but the initial result will be the same: a period of high unemployment, unstable markets, and lower profitability. We are already hearing familiar talk of government bailouts and tax relief programs to bolster businesses during the inevitable downturn. Financial analysts are proposing that the next steps in the COVID-19 response will determine if the recovery from this next recession will be similar to the four-year climb we saw after 2008, or perhaps something shorter. Likewise, the level to which this next recession impacts your environmental cleanup plans, and how those considerations impact your business’ bottom line can be influenced by your attention to it now. It’s understandable that other business matters take priority during economically turbulent times, but that could be detrimental from what we learned in the years following the 2008 crisis should the predicted 2020 recession continue to take shape. 

Here are my three main takeaways for drycleaners from the 2008 recession.

1. NO REGULATORY REPRIEVE FOR ENVIRONMENTAL ISSUES

If you are currently in the process of an environmental project, you can expect that the regulatory agency won’t back off during an economic downturn. To them it doesn’t matter whether or not you are having business problems. That seems harsh, but here’s how I’ve seen it play out. 

Government employees, such as those at the state or federal environmental agency, are like any other worker. When unemployment is increasing or at a high level, they get fearful for their job and they buckle down to be seen as high performers to their supervisors. Since they work for a regulatory agency, buckling down means increasing their level of regulation and oversight. We did see several hiring freezes with agencies, but we did not see layoffs. So, in fact, after 2008 we actually saw a net increase in regulatory demands. The result of the increased regulation was an increase in the annual cost of ongoing environmental projects. We also saw an increase in the number of fines and stipulated penalties being imposed upon our clients for lack of compliance with regulatory demands. One could surmise that this was an involuntary result of increased financial pressures within the regulatory agency, where fines and oversight fees are a source of income for them. I’m not suggesting that this was a calculated strategy by the agencies; but rather the net result, and that’s what we saw. 

The bottom line here is that you shouldn’t expect a reprieve from the need to continue your environmental investigation and cleanup process during a wide-spread economic crisis. 

2. AN INCREASE IN DEMAND FOR TROUBLED ASSETS 

As soon as the economy hit bottom after 2008, we saw an increase in the number of investors looking to capitalize on depressed real estate values. Initially, the focus was on properties that had been foreclosed upon by lending institutions after the owner was forced to default on the mortgage. Unfortunately, we did have clients who had lost their properties in that way. When business gets depressed, this can happen, of course. In addition to the foreclosed properties being bought up, we also saw an increase in the number of owners who were willing to sell their properties to investors at a discount to get cash back into their stressed businesses. 

Regardless of the reason, when there is a commercial property transaction, especially of a drycleaner property, the Phase I and Phase II due diligence process is performed, and environmental contamination issues come to light. While a truly motivated purchaser is typically willing to spend the money upfront to conduct the Phase I and Phase II assessments, the owner and/or operator of the drycleaner will be the identified responsible party for any impacts found. If the responsible party doesn’t have the financial means to address those impacts, the deal may fall through and the seller won’t get the benefit of the sale, or the buyer may use those impacts as leverage to lower the price to their advantage. In certain situations, we’ve seen properties sold for an extremely low price when the owner is seriously cash strapped. I’m sure that your current plans don’t include being in either of the categories mentioned here, but you never know how severe this next recession will be or how long it will last. 

3. A FOCUS ON ALTERNATIVE FUNDING SOURCES AS A SOLUTION 

Based on the multitude of factors discussed above, as well as the overall tendency to tighten belts during economic downturns, we saw an increase in the number of businesses looking for creative ways to offset losses or a decrease in profitability. We saw this a lot. One great example that we saw is delivery or transportation based businesses adding fuel surcharges to their base fees. We saw things like the technology surcharges that pop up on invoices from vendors who heavily utilize software in their services. We saw an overall increase in the granularity of invoices or bills from businesses who were attempting to look for any way possible to pass on costs to their customers. Mostly, this was in the business to business (B2B) space, and not so much in the business to consumer (B2C) space. Many drycleaners in the B2C world know how damaging it can be to pass costs on to their customers if not nuanced gently. The point here is that we saw our clients looking under the corner of every rug and behind every couch cushion to find that extra source of income or savings to help get them through until the market rebounded after 2008. 

A GLIMMER OF HOPE FOR DRYCLEANING BUSINESSES 

There was one thing that we did not see change during the Great Recession of 2008 and its recovery that helped thousands of small businesses and drycleaners: old commercial general liability policies.  

Learn how old commercial general liability policies can help you.

This was a big deal for a lot of people because old insurance policies can be used as financial assets for businesses. Whether business owners were looking for help in fending off increases in regulatory demands, in maintaining the value of their real estate investments, or just looking for extra cash as a result of the financial crisis, they increased their desire and willingness to look for their old insurance policies. A lot of things are impacted by a sizeable recession, but one thing that is only rarely affected is case law. Your state’s case law requires insurance carriers to honor these old commercial general liability policies to the interpreted extent when a proper claim is filed. 

You may be wondering “Is it worth your time to look for your old commercial general liability policies now, before things get too wonky?” If you don’t have any luck, you can hire professional help to perform insurance archeology and hunt them down. Not only are old insurance policies important during tough times but being fully covered for current operations is important as well. While I’m not in the insurance business, we’ve all been saved by an insurance policy a time or two, either professionally or personally. Now is an important time to look at your old coverage and your current coverage, evaluate your deductibles and limits, and make a call to your current carrier if you feel like you wouldn’t be able to take a hit should an unforeseen event transpire. There are many dedicated agents and insurance companies that have supported the drycleaning industry through the years. I’m sure they would be happy to help you figure things out. 

As a final thought, the most important takeaway that we saw in the drycleaning industry during the last recession was that the industry came together to support each other and produce creative ways to weather the storm. Operators, vendors, suppliers, and allied trades worked side by side for the benefit of the industry. The time is now for a repeat performance on that track. We’re all in this together, no matter how trying the times ahead become.  

Do you have any questions? Send me an email at jcarnahan@enviroforensics.com or fill out our contact form. 


As seen in Cleaner & Launderer

Jeff Carnahan, President at EnviroForensics
Jeff Carnahan, LPG, has 20+ years of environmental consulting and remediation experience. His technical expertise focuses on the investigation and interpretation of subsurface releases of hazardous substances for the purpose of evaluating and controlling the risk and cost implications. He has focused on being a partner with the dry cleaning industry for the past decade, and he’s a frequent contributor to the national dry cleaning publication Cleaner & Launderer. He is an industry leader in understanding that environmental risk includes not only cleanup costs, but also known and unknown third-party liability.

The Value of an Environmental Cleanup

IT’S IMPORTANT TO UNDERSTAND THAT THE VALUE OF AN ENVIRONMENTAL CLEANUP IS MORE THAN JUST GETTING THE MOST FOR YOUR MONEY

Picture of person's hand holding pen over a calculator, notepad assessing their property value

The decision to undergo an environmental investigation and cleanup is an understandably tough one for drycleaners. It requires an outsized investment of time, money, and other resources that can put a small business under significant stress. But, in the long-term, deciding to address one’s environmental issues proactively can prove to be an incredibly business-savvy decision. An environmental cleanup not only removes contamination, but it also alleviates business stress, such as regulatory and legal liabilities while increasing the monetary value of your business investment.

WHO PAYS FOR AN ENVIRONMENTAL CLEANUP?

The short answer to this question, if you’re a dry cleaner, is you. By law, the parties responsible for potential environmental issues are liable for costs to clean up the problem. An environmental cleanup project may be the most expensive thing you ever buy. Our firm has been cleaning up properties contaminated with Perc for nearly 25 years, and we have seen that the average price ranges from $1 to $1.25 million dollars. That’s a pretty big lift for anyone, especially a small to medium-sized dry cleaner. Even if you can afford it, that doesn’t mean you want to afford it.

This is where I will stop and pose a question for you to ponder throughout this article, where is the value for a business to clean up contamination?

DIGGING INTO DIFFERENT TYPES OF VALUES

Value can be a subjective concept and it means different things to different people. Even by definition, it has multiple meanings. Maybe value isn’t the first thing considered when evaluating environmental problems, but it fits into the conversation in a few important ways.

  1. The word value can be used as a noun as in “This customer’s dress has great value”, or as a verb like “I value my customers very much”.
  2. Value can also be used as a meaning for one’s moral or ethical beliefs, such as “I respect this employee’s values”.
  3. Value can also be used when talking about monetary exchanges such as paying for an environmental cleanup. We typically would think of value as meaning that we have received an ample amount of goods or services in exchange for the money we’ve spent. In environmental cleanups, maximizing this type of value is mostly managed by choosing an experienced consultant to lead the project with competitive pricing for completion of the work.

Now that we’ve covered the different ways value can be used, I’ll apply them to environmental issues with a few examples. Then you’ll have to decide which ones mean the most to you, based on your individual needs and…values.

ELIMINATE YOUR REGULATORY RESPONSIBILITIES AND INCREASE YOUR PROPERTY VALUE

The most common driver for initiating an environmental cleanup is the fact that a federal or state regulatory agency is requiring that it be done. There may be other factors that arise during the process that are also motivating, such as an identified human exposure, but the number one value that the cleanup satisfies is getting the regulator off your back. This can be huge for some businesses, but what else do you get out of it? Very simply stated, you also get a cleaner piece of property. A clean and unencumbered plot of commercial property is an investment. We all know that. There are real estate investment companies out there whose sole business model is to buy and sell commercial properties based on its predicted future price or value. As such, even if the primary objective of performing an environmental cleanup has absolutely nothing to do with the potential sales price of your property, the reality is that the commercial viability of a property will increase as a result of the cleanup. As a matter of fact, if a property owner could shift their mindset to fully understand and quantify the potential gains associated with an environmentally clean property, it may be a good enough reason alone for initiating such a project. The average cost of a dry cleaner environmental cleanup is pretty hefty, as mentioned above, but there are plenty of smaller examples where the cost of cleanup could be paid for by the resulting increase in property value. In such a case, the regulatory closure would be just a bonus.

Thinking about selling your dry cleaning business? Read our blog How to Sell Your Dry Cleaning Business in 3 Steps

ELIMINATE YOUR LEGAL LIABILITY

Value can also be added to cleanup projects by the elimination of long-term liability associated with environmental contamination. Whether or not it is on your radar, any time there is contamination, there is risk and liability, which can take many forms. Just think of the many ways that you may become aware of contamination; there are unique forms of liability in each.

Let’s say that an adjacent property owner has decided to sell their property and has undergone the due diligence process and that they have identified environmental impacts emanating from your dry cleaning operations. You may now be exposed to several types of liability from this single situation.

  1. First, you have a liability to investigate and clean up the contamination on their property. That’s to be expected. What may not be anticipated is the risk of additional liability that could be associated with trespass. In many states, the law says that if contamination from one property “trespasses” upon a second property owned by a different party, there can be a lawsuit. This is important because in a trespass suit the judge may award punitive damages in excess of the cost of performing the cleanup itself. I’m not an attorney and I can’t give legal advice as to the interpretation of trespass laws, but I’ve seen my clients forced to deal with this situation.
  2. Another type of liability that happens at times as related to environmental contamination is the threat of bodily injury or even wrongful death lawsuits. It’s no secret that Perc has been identified by the EPA as a likely carcinogen. Even though many dry cleaners have worked around this solvent for many years, or even their whole lives, people who aren’t as familiar with Perc as dry cleaners can be substantially more skittish about having been exposed to it. This risk of liability is most realized when contamination has entered drinking water supplies or indoor air at offsite buildings through vapor intrusion.
  3. Liability could even potentially come from your own employees. Studies have even shown that people exposed to Perc in the workplace are subject to increased risk of several types of cancer, including non-Hodgkin lymphoma. Typically, your successful OSHA monitoring practices should protect you from having this problem.

The intended purpose of mentioning all these potential liabilities is to highlight the fact that when an environmental cleanup is performed, these issues get brought to light, and then put to bed. The value that brings can be immeasurable.

BONUS: YOU BECOME AN ENVIRONMENTAL STEWARD

An obvious, but perhaps often overlooked value to performing an environmental cleanup is that by improving the environmental conditions of your little corner of the world, you are on the positive side of the environmental history. Our planet has seen its fair share of degradation through the last several centuries brought on by advancements in the industry. There was a time when the progress of civilization almost always meant the degradation of environmental quality. The industrial revolution in the US and Europe was a time of great strides in technological innovations that created a huge boost for humans and a huge hit to the environment.

Dry cleaning as we know it came around toward the end of the industrial revolution. For decades now, the trend has been toward reversing those negative effects and focus has been more on improving environmental conditions. There has been a shift in our values on that matter. There is good news because this shift in values toward more environmentally friendly industrial technologies doesn’t need to interfere with continued technological advancement. So, while “greener” industrial development marches on, the process of restoring those environmental damages that occurred in the past is in full swing. When you take care of your regulatory obligation to clean up a property, not only do you increase the value of your property and relieve those liabilities as discussed above, you also get to be a part of cleaning up of the planet. Even if that doesn’t resonate strongly with you personally, I’d hazard a guess that it does with a good portion of your customers.

Learn more about how an environmental cleanup can be good public relations for your dry cleaning business

That brings me to the last point of added value from an environmental cleanup – peace of mind. There can’t be a dollar amount assigned to the value of putting all of this behind you. I’m sure that everyone can relate to how issues perceived to be negative can linger and tap your energy day after day. Once the issue has been tackled and resolved, we always say to ourselves, “I wish I had taken care of that years ago”. The common wisdom that has been passed from generation to generation in almost every major philosophical discipline is, “Thinking is harder than doing”. When it is time for you to tackle your environmental issues and conduct a cleanup, please be sure to recognize that there are many ways for it to be valued for your business, your community, and last but not least your peace of mind.

Contact us to learn more about how you can get maximum value out of your environmental cleanup.


As seen in Cleaner & Launderer